Bill it once, get paid on the spot
Build the invoice from priced services, send a Mobile Money prompt to the patient's phone, and watch it reconcile itself. Cash, deposits, refunds and insurer shares all land on the same account.
Everything this module covers
- Itemised invoices from a priced service catalogue
- MTN and Airtel collections by phone prompt
- Payments reconcile to the invoice automatically
- Deposits and advance credit on patient accounts
- Refunds with a clean audit trail
- Thermal-printer receipts
- Patients can pay their own bills from the portal
- Income posts straight to the finance ledger
Bills built from a real price list
Consultations, procedures, beds and tests priced once in a catalogue, then assembled into itemised invoices that anyone at the counter can produce.
What this does for you
Consultations, procedures, beds and tests priced once in a catalogue, then assembled into itemised invoices that anyone at the counter can produce.
- Priced catalogue of every billable service
- Itemised invoices with quantities and discounts
- Insurance co-pay split applied per line
- Deposits and advance credit on patient accounts
- Status derived from money actually received
The price list itself
Every consultation, procedure, bed and test priced once. The ward, the lab and the cashier all bill from this one list, so the same service costs the same wherever it is added.
Income against expense, all on one page
Totals, revenue and expense by category, the daily trend and both breakdowns without leaving the screen. It moves the moment money does, because billing and the ledger are one chain.
Invoices and what is outstanding
Total, balance due and status, unpaid, partial and paid, derived from real payments.
The price list behind every bill
One catalogue keeps pricing consistent between the ward, the lab and the cashier.
Pricing a service
Name, category, code and price, set once, used everywhere.
Where the money came from
Income by category and period, assembled from the invoices themselves rather than re-keyed.
Get paid before they leave the counter
Send a payment prompt to the patient's phone. They approve it, the cashier sees it confirm on screen, and the invoice closes itself.
What this does for you
Send a payment prompt to the patient's phone. They approve it, the cashier sees it confirm on screen, and the invoice closes itself.
- MTN Mobile Money and Airtel Money
- Prompt sent straight to the payer's phone
- Cashier watches the payment confirm live
- Reconciled to the invoice automatically
- Patients can pay themselves from the portal
The collection prompt
Enter the number, send the request, and watch it resolve, no manual reconciliation afterwards.
Every transaction, referenced
The Mobile Money log with provider references and settlement status, what reconciliation used to mean.
Paper that matches the ledger
A receipt the patient can hold, a deposit you can apply to the next visit, and refunds that leave a trail.
What this does for you
A receipt the patient can hold, a deposit you can apply to the next visit, and refunds that leave a trail.
- Thermal receipts with itemised charges
- Insurer share and patient co-pay printed together
- Barcode that pulls the invoice back up
- Deposits held as credit on the account
- Refunds recorded against the original payment
The printed invoice
Headed with your facility name: itemised charges, what the insurer covers, what the patient owes, and a barcode that pulls the invoice back up at the counter.
The same bill on the counter printer
One button switches to 80mm, so the slip a patient walks out with carries the identical figures as the filed copy.
The answer your accountant asks for
Did we make money last month, who still owes us, and what is sitting on the shelf. Three questions, answered from the payments and sales already recorded, with nothing to re-key.
What this does for you
Did we make money last month, who still owes us, and what is sitting on the shelf. Three questions, answered from the payments and sales already recorded, with nothing to re-key.
- Profit and loss by category, over any period
- Compared against the period before it
- Debtors aged 30 / 60 / 90 days, patients and insurers apart
- Money earned but never put on a claim, flagged separately
- Stock valued at cost, with what is near expiry
Where the month went
Income and expenses by category, each with its share, against the same length of time before it.
Who owes you, and for how long
Patient balances and insurer claims aged separately, because they are chased differently.
What the shelf is worth
Every batch at the price it was bought for, with the value about to expire called out.
Frequently asked
Which networks are supported?
What if a patient overpays or cancels?
Can patients pay without coming in?
Related modules
Insurance & Claims
Policies, pre-authorizations, co-pay splits and claim settlements.
Learn morePatient Portal & Online Booking
Online booking, QR check-in, bills and results, patients serve themselves.
Learn morePharmacy Management
Batch and expiry stock control with FEFO dispensing and a controlled-drug register.
Learn moreSee Billing & Mobile Money in a working hospital
The live demo is a fully loaded facility, open it and click through every screen on this page.